EFFECT OF RECORD KEEPING ON THE PERFORMANCE OF NON-PROFIT MAKING ORGANIZATION (A Case study of Poorest of the Poor Rehabilitation Center (PPRC)

 

ABSTRACT

This study examines the evaluation of designing an record keeping on the performance of non-profit making organization. The objective of this study is to find out if organization has a proper accounting and internal control system and also to find out if the members of the non-profit making organization are being exploited by the administrators. The data for this study are collected through questionnaire and personal interview. However, the questionnaire forms the major instrument of data collection. The simple random sampling method is used to select the respondents of the study. It was found out that organization structure of the association impose accounting leaders and does not give them enough liberty. The study concludes that account and financial statement of the organization are subject to both internal and external auditing. It was recommended among others that comprehensive budget should be drawn up and as much as possible it should be made for revision if necessary

CHAPTER ONE

INTRODUCTION

• Background of the study

The record is considered as any type of recorded information, regardless of the physical form or characteristics, created, received or even maintained by a person, institution or organization. It is considered as extensions of the human memory, purposely created to record the information, document transactions, communicate thoughts, substantiate claims, advance explanations, offer justifications, as well as providing lasting evidence of events. That is why human has a great need to create as well as store information, in order to retrieve and transmit it, that will help to establish tangible connections with the past (Cox , 2001).

Records management is a professional practice that control manage, utilize record in organization. Record management practice in organization also controls manage and utilize record of organization for the purpose of organization. It starts from creation to disposition of record i.e. throughout the record life-cycle. This work includes identifying, classifying, prioritizing, storing, securing, archiving, preserving, retrieving, tracking and destroying ofrecords. Record keeping is about the management of records from creation to disposal (Reed 2005).

Information is always considered as one of the most important aspect of any organization, because it is used in decision-making as well as legal aspects and protections. Every business has records that are important and vital to its everyday operation as well as its very existence. As of today, in a very competitive environment, it is important that an organization must be able to continue its operations during an emergency situation, and must be able to resume its important and main business functions and operates in order as well as timely manner, particularly, after man-made or natural disaster. Plans and actions must be taken in order to preserve the ability of the organization to continue their business operations that could help them to prove their management as well as gain the confidence and trust of their customers regarding their salvation during the event of a disaster (Sampson, 2009).

 

• STATEMENT OF PROBLEM

A number of non- profit organizations have not given much attention to record keeping in relation to their day to day transactions, despite its importance in the success of its performances. This could be lack of sound knowledge in record keeping practices by owners or respective managers. Also there was difficulty in ascertaining whether comprehensive accounting records that satisfied the laws under which it was incorporation had been kept.  It was hard to determine to what extent no adherence to laid-down accounting procedure and constituted in the wheel of implementation of good accounting system. Difficult exist in ascertaining how far non – recognition of the necessity of accounting to continued existence and growth, low educational background of the owners and the employment of unskilled accounting staff had affected the production of unreliable accounting or financial statement.

A number of Small Scale Enterprises have not given much attention to book  keeping  in  relation to their business transaction, despite its importance in the success of businesses. This  could be lack of sound knowledge in book keeping practices by owners or respective managers.

Also,  there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that  satisfied the laws under which it was incorporation had been kept. It was hard to determine to

what extent no adherence to laid – down accounting procedure and constituted in the wheel of  implementation  of  good  accounting  system.  Difficult  exist  in  ascertaining  how  far  non-recognition of the necessity of accounting to continued existence and growth, low educational background  of  owners  and  the  employment  of  unskilled  accounting

A number of Small Scale Enterprises have not given much attention to  book  keeping  in  relation to their business transaction, despite its importance in the success of businesses. This could be lack of sound knowledge in book keeping practices by owners or respective managers.

Also,  there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that

satisfied the laws under which it was incorporation had been kept. It was hard to determine to  what extent no adherence to laid – down accounting procedure and constituted in the wheel of  implementation  of  good  accounting  system.  Difficult  exist  in  ascertaining  how  far  non

A number of Small Scale Enterprises have not given much attention to  book  keeping  in  relation to their business transaction, despite its importance in the success of businesses. This could be lack of sound knowledge in book keeping practices by owners or respective managers.

Also,  there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that  satisfied the laws under which it was incorporation had been kept. It was hard to determine to  what extent no adherence to laid – down accounting procedure and constituted in the wheel of  implementation  of  good  accounting  system.

1   Difficult  exist  in  ascertaining  how  far  non

• A number of Small Scale Enterprises have not given much attention to book  keeping  in relation to their business transaction, despite its importance in the success of businesses.
• This could be lack of sound knowledge in book keeping practices by owners or respective managers.
• Also, there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that  satisfied the laws under which it was incorporation had been kept.
• It was hard to determine to what extent no adherence to laid – down accounting procedure and constituted in the wheel of  implementation  of  good  accounting
• Difficult exist  in  ascertaining  how  far  non  – recognition of the necessity of accounting to continued existence and growth, low educational
• background of  owners  and  the  employment  of  unskilled  accounti
• A number of Small Scale Enterprises have not given much attention to book  keeping  in
• relation to their business transaction, despite its importance in the success of businesses. This
• could be lack of sound knowledge in book keeping practices by owners or respective managers.
• Also, there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that  satisfied the laws under which it was incorporation had been kept. It was hard to determine to what extent no adherence to laid – down accounting procedure and constituted in the wheel of implementation of good accounting system.
• Difficult exist  in  ascertaining  how  far  non–profit making recognition of the necessity of accounting to continued existence and growth, low educational
• background of  owners  and  the  employment  of  unskilled  accounting
• A number of Small Scale Enterprises have not given much attention to book  keeping  in  relation to their business transaction, despite its importance in the success of businesses.
• This could be lack of sound knowledge in book keeping practices by owners or respective managers.
• Also, there  was  difficulty  in  ascertaining  whether  comprehensive  accounting  records  that
• satisfied the laws under which it was incorporation had been kept. It was hard to determine to
• what extent no adherence to laid – down accounting procedure and constituted in the wheel of
• implementation of  good  accounting    Difficult  exist  in  ascertaining  how  far  non  –
• recognition of the necessity of accounting to continued existence and growth, low educational
• background of  owners  and  the  employment  of  unskilled  accounti
  • OBJECTIVES OF THE STUDY

The objectives are:

1. To examine the significant impact of accounting record on non – profit organization performance.
2. To analyze the relationship between accounting records keeping and the non-profit making organizations growth.
3. To access how accounting skill influence non- profit marking organization in offering help to the needy.
4. To rate the performance (how many dignity restored) of non- profit marking organization with its accounting records keeping.
   • RESEARCH QUESTIONS
5. What are the significant impacts of the application of accounting record keeping in the non – profit making Organizations?
6. To what extent does the accounting record keeping relate with the growth of non-profit making organization?
7. How does accounting skill influence non-profit making organization in terms of record keeping of the help offered to the needy?
8. Can the accounting record keeping of a non – profit making Organization be measured with its performance of restoring back dignities of the less privileged under her care.
   • RESEARCH HYPOTHESES

HO(i):   There is no significant impact of the application of accounting record keeping                 in non- profit making organization.

HI(i):  There is significant impact of the application of the accounting record keeping in         non-profit making organization

HO(ii): Accounting record keeping does not relate with the growth of the        non-profit making organization.

H1(ii) Accounting record keeping relate with the growth of the non-profit                making organization

HO(iii) Accounting skill does not influence non-profit making organization in terms of                 record keeping of the help offered to the needy.

HI(iii) Accounting skill influence non-profit making organization in terms of record         keeping of the help offered to the needy.

Ho(iv)   Accounting record keeping of a non – profit making Organization does not          measured with its performance of restoring back dignities of the less              privileged under her care.

H1(iv)  Accounting record keeping of a non – profit making Organization can be         measured with its performance of restoring back dignities of the less privileged.

• SIGNIFICANCE OF THE STUDY.

The critical analysis of this work will be very beneficiary to non-profit making organization especially Poorest of the Poor rehabilitation center. It will serve as a better information guide to the organization who wish to apply accounting information. It will help all to appreciate the impacts of accounting information to both profit and non- profit oriented organization.

• SCOPE OF THE STDUY.

The study will cover a period of five years (2010 – 2015) of the significant impact of the accounting record keeping to Poorest of the Poor Rehabilitation Center (PPRC) by making use of the accounting records, budgets and loss account and other accounting information produced by them to ensure their performance and to also plan for their future growth and expansion.

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