DESIGN AND IMPLEMENTATION OF A COMPUTERISED GOODS TRANSPORTATION SYSTEM

ABSTRACT

This project is to address the problems encountered by the staff of custom and their customers. In view of this problems, the manual process involved in the handling and management of goods in custom office were critically studied and the problems noted. This project went further to treat the different techniques used in implementing the newly designed software. This work is conducted towards the computerization of the existing system of processing data in order to identify some various problems that is being encountered in mechanical aspect of it and the manual method of data processing in the billing of imported and exported customer goods and thereby recommending first class solution to the problem of information system in the organization. This theory also compares the existing system with the new system which is exact and a faster way of processing data and the problem that is faced by customers when they are clearing their goods from the wharf. This theory includes with the implementation, programming, test run, change over the process of the new system. The software is designed using visual basic 6.0 language. This language was chosen as a result of its easy syntax and structure for developing windows-based applications.

CHAPTER ONE  

1.0 INTRODUCTION

Computer plays a vital role is the development of any company, it also solves some of its complex problem faced by man and processed voluminous data within a short period of time or at a fantastic speed. Recent emphasis on information and data processing in most of our business and shipping industries has grown vastly as in the case of super manifest shipping company Lagos that an alternative method has to be mechanical handling of data, preparing of freight, manifest etc. Super maritime shipping company is a company which handle the clearing and forwarding of goods, importation of goods and undertakes the clearing of shipping documents and goods within the vessel leaves, the port for a designated ware house as the clients of the company wishes computer technology has come to be accepted as an indispensable innovation in shipping system. It is an all purpose machine that accepts data as input and process it using a set of information given out result as output which can be retrieved for future use. And its revolution has been evident in shipping in order to eliminate most hardship encountered in most of air shipping industries, the need for the computerization with the design and implementation of a computerized goods transportation management information system and its advantage to the shipping industries in needed.

1.1  BACKGROUND OF THE STUDY

The study is based on design and implementation of a computerized goods transportation management information system. The study helps one to understand the origin of goods transportation and of the same time some loop holes occurs in the management of goods and its solutions.

1.2 AIMS AND OBJECTIVES

The aims and objectives of this study is to develop and implement a computerized goods transportation management information system that will make provision of the following to ensure a fast and more efficient services to the customer based on quick access of data and accurate information. The branch of all routine work which does not demand quantitative consideration to enable then provide letter counter services.

To be receivable   and capable of providing an to date information relevant to company and their clients.

To affect a simpler handling of bill leading and updating of customers manifest checking of fraud and other criminal acts which lead to security and control.

1.3 STATEMENT OF THE PROBLEM

The management of goods/goods in Nigeria has over the years attracted poor patronage as a result of errors that loss of customers goods is now the order of the day, the reason are not for fetched due to the manual procedure involved, chat have no other option than to be at the mercy of this error prime procedures and the storage of information such as files and other important documents can easily be last hereby attracting distrust of the firm by its client/customer as a result of eagerness would prefer their goods to be cleared on time but since there are so many activities involved there will be delay in processing and this does not portray the image of the company in a good way.

1.4 PURPOSE OF THE STUDY

The existing system of custom and exercise office has exhibited some loop holes and it is against this loop holes that this work was carried out, the study is also undertaken to produce a system which will address the loophole and co-operate need of the customs at the smallest possible cost and within the limit of technology available which was the driving force of this project.

1.5 JUSTIFICATION

With the computerization of the shipping company, this bitting system will be sufficient and reliable, the establishment of the new system will create for a faster and efficient means if transacting business between the shipping company and their customers, there will be a networked and direct of communication between shipping companies both in and outside the country process like billing daily report generation customer registration will be for formed with speed, efficiently existing loots incurred. The information pertaining to the customer and his goods will be secured as they are contained in the computer and there will be case to store and retrieve information to and fro from the computer.

1.6 SCOPE OF THE STUDY

This study is restricted to the full operations of custom and office department.

1.7 DEFINITION OF TERMS

GOOD- Goods carried in a ship

TONNAGE- A measure of the capacity of a ship (1 ton = 100 cubic feet)

PORT- A place where ship load and unload goods shattered form storms.

VESSEL- A ship for transport by water

BILL OF LOADING- A list giving details of a ships goods

CONSIGNCE- A person or company to whom goods are sent form the counting of export and who receives them.

MANIFEST- A list of all goods on the ship

WHARF- This is a landing stage built along the shares for loading or unloading vessels.

LABOUR- An area of water protected from the open sea by land or walls in which ships can shelter.

BERTH- This is a place in the wharf where a ship can be died up or swing at anchor.

PORT OF LOADING- A place where ships load goods and leave for the definition.

PORT OF DISCHARGE- A place where unload goods from poof of loading.

OCEAN FREIGHT- This is an amount charged by the carrier by the carrier for transportation of goods by sea.

VOYAGE- A journey by water mostly a long one in a ship.

SHIPPING- This is the process of pulling things on in a ship or transportation goods by ship

WAREHOUSE- This is a store house

TRANSPORT– This is carriage of goods from one place to another

SAILING- This is the movement of ship on a sea from one place to another

CUSTOM- This are the people that are in charge of checking the vessel if it contains any contraband items and the paper that contains the particulars of the container in the vessels.

ROTATION NUMBER- A number allocated by the department of customs and exercise to every ship entering into future use.

COMPUTER- This is an electronic machine that accepts data as input, process it using a set of instructions and given out result as output. It also stores information which could be received for future use.

DATA- This are raw fact that have not been processed.

DISK- It is a storage device that stores data or information.

1.8 LIMITATION

During the process of carrying out the study encountered many problems.

Firstly, it was difficult in a way to get to the staff of different section of the company to talk about the present state of computerized office processing system. Due to the fact of that it were thought to be complicated. I took a lot of strenuous time to make sure that it obtain first hand information to make this study a very successful one and also variable.

However, in spite of all these limitations, the study has been able to a large extent achieved the best out of the limited resources.

1.9 DELIMITATION

This research work ended how the problem of accessing bulky data by the workers can be turned to computer responsibility thereby making power easy end fast. The work focused on the custom and exercise office that choose to be the case study here the data I collected are based on the secondary data of custom and exercise office processing system. I also strongly believe that the fact and observation I got from the customs are well reliable for the study to be a very successful one.

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